Interzero -Your authorised representative for EPR services in Spain
Authorization
Authorized representative
If you are a company without a registered office in Spain, you can entrust us with your Extended Producer´s responsibilities. We’ll act as your authorised representative.
Registration and inclusion
REGISTRATION
in PRO Scheme (EPRS) for 3 material flows. We take over the registration and fulfillment of your mandatory EPR obligations in Spain.
BDO registration
EXPERT ADVISE
Are you appointing Interzero as an authorized representative of your company? Legal regulations can complicate the fulfillment of your obligations; we provide clarity. You can rely on our experts that will support you with advise on how to comply with regulations.
Authorization
Authorized representative
If you are a company without a registered office in Spain, you can entrust us with your Extended Producer´s responsibilities. We’ll act as your authorised representative.
Registration and inclusion
REGISTRATION
in PRO Scheme (EPRS) for 3 material flows. We take over the registration and fulfillment of your mandatory EPR obligations in Spain.
BDO registration
EXPERT ADVISE
Are you appointing Interzero as an authorized representative of your company? Legal regulations can complicate the fulfillment of your obligations; we provide clarity. You can rely on our experts that will support you with advise on how to comply with regulations.
Interzero is the leader of EPR services in Europe – 30 countries, over 30 years of experience, 80,000 satisfied customers
We have been present in the recycling industry since 1991: we organize collection, ensure recovery and close the cycles of raw materials. We also support entrepreneurs in the implementation of extended producer responsibility obligations on 30 European markets.
Our EPR services are a combination of up-to-date knowledge, years of experience and extensive practice gained in proceedings before local authorities. Choose Interzero and get the reliable partner you deserve!
Extended Producer´s Responsibility is our speciality – delegate your obligations to Interzero
Are you seeking to achieve greater results? Partner with Interzero, where our commitment to excellence ensures maximum convenience and environmental benefits for your organization.
| Your advantages | Interzero | Other providers |
|---|---|---|
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Support with the registration of your products and compliance with the 3 mandatory waste streams ONE point of contact |
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| Consulting services in sustainability and environmental issues and triple impact (Economic, Social and Environmental) | ||
| More bookable zero waste services available |
AUTHORIZED REPRESENTATIVE
Your responsibilities are our priority. Choose Interzero as your authorized representative and entrust them to the best EPR experts in Spain.
Authorization
In order to comply with the local legislation non-resident product producers, foreign importers of packaged goods, e-commerce sellers, and businesses in specific packaging sectors without a registered office in Spain require an Authorised Representative based in Spain for packaging, waste electrical equipment and batteries or any other product that is subjected to EPRS obligations in Spain. The Authorized Representative assumes responsibility on behalf of the foreign manufacturer by ensuring compliance with the Spanish EPR regulations.
Check when you need to assign an authorized EPR representative in Spain!
The obligation to appoint an authorized representative for EPR in Spain applies to foreign entrepreneurs who do not have their registered office (registered business entity) in the country and sell packaging, batteries and electrical and electronic equipment to Spanish customers via:
Own online stores, TV, telephones, e-mails, catalogs, forms, etc.
Marketplaces, e.g. Allegro, eBay, Amazon, Zalando, Etsy.
Appointing an Authorised Representative in Spain will help you avoid problems with the implementation of obligations and severe financial penalties for failure to comply with them.
Our offer – calculate the cost of Authorised Representative services for your company!
By choosing AR services from Interzero, you will pay only for what you really need and what Spanish regulations require from you. You can entrust us with comprehensive services in the field of authorisation.
Your Price =
Authorized representative
+
NIF number
The authorization fee includes:
- Communication and mediation with the Ministerium
- Register of the PoA at the Ministerium and acceptance of the obligations
- Creation and Register of the Product Producer Number
- Registration in a PRO / EPRS and management of contracts
- Creation and submission of the yearly declarations of material and quantities to the PRO
- Communication regarding the invoicing process from PRO
- PRO fees for the quantities and materials placed on the market
- Consultancy, payment, management, or mediation with tax authorities’ for Plastic Tax in Spain.
- The creation of the NIF number, if it is not explicitly contracted
NIF number creation:
- To comply with Spain's new EPR regulations, companies must register with the Spanish authorities.
- A crucial part of this process is providing your NIF number.
- This tax identification number is necessary for registration with the Spanish Ministry of the Environment via the manufacturer register.
- We will start a process of aquiring a NIF number on behalf of your company.
How to choose Interzero for your authorised representative in Spain?
Registration:
Create a free account for your company on our EPR portal. Register on our portal without obligation in 1 minute by entering your company details.
Calculate your costs:
Enter the quantity of your material flow(s) to determine the expected costs. Then, you can continue to order a contract. (* EPRS costs are not included in this estimate, as they depend on the EPRS and the type of material flow).
Order your contract:
Confirm your order: Simply follow the instructions for placing your order and confirm your acceptance of the contract. Done!
Signature:
Sign the contract and upload it to the portal by following the instructions you received. If you have chosen the NIF registration service, we will inform you about further steps.
Notarization:
After signing the contract and uploading it in our portal, we will add you to our system. In order to comply with Spanish regulations notarization of your signature on the power of attorney is needed.
Note: quick and easy processing through our partner Online Notartermine – notarity.
How do I get my proxy contract?
Registration:
Create your customer account without obligation and get started. For your price overview, we offer you our calculator in advance. Register here without obligation
Product selection:
During the ordering process, let us know which material flow you would like to license in Austria and whether you require an authorized representative. Packaging, electrical appliances and batteries can be covered by just one contract.
Contract preparation:
Your power of attorney contract will be created based on your entries. You can view our sample contract in advance here
Signature and notarization:
The contract is signed by both parties. You will also receive a power of attorney on which your signature must be notarized.
Notification to authority:
Once your contract and power of attorney are signed and notarized, we submit them to the relevant authorities and you can continue to license.
EPR services in Europe tailored to your company's needs
Authorization, licensing, and more
Do you operate internationally? Opt for comprehensive support in the implementation of your EPR duties! We take over your extended producer responsibility tasks in the 27 EU member states, plus the UK, Norway and Switzerland.
Our locations
Borders don’t have to limit your business! Entrust us with your EPR services in Europe and reach your customers without any obstacles, regardless of their country.
Interzero Austria
licensing.interzero.at
zerowaste@interzero.at
Services
Licensing for:
Authorisation:
Interzero Italy
epr.interzero.it
aut.rep@interzero.it
Services
Authorisation:
Environmental management
close
Interzero Poland
interzero.pl
umowyonline@interzero.pl
Services
Licensing and disposal for:
Authorisation:
FAQ
Questions about the authorised representative & EPRS
The authorised representative takes responsibility for all obligations resulting from the legal framework conditions of the foreign supplier.
All obligations can be found in:
- Royal Decree 1055/2022 for packaging,
- Royal Decree 106/2008 for batteries,
- Royal Decree 110/2015 for waste electrical and electronic equiptment,
An Authorised Representative (AR) is a legal or natural person established within an EU Member State where a producer first introduces packaging to the market. Appointed by the producer, the AR is responsible for fulfilling the producer’s legal obligations under Extended Producer Responsibility (EPR) regulations for specific product categories, such as packaging, electronic equiptment and batteries. In essence, the AR acts as the producer’s representative, carrying out various tasks on their behalf.
By appointing an AR in Spain, you can ensure legal compliance, maintain market access, and avoid penalties while focusing on your core business activities.
It’s important to note that some European countries already mandate the appointment of an Authorised Representative for foreign companies under their national EPR regulations.
Send us your inquiry and we will make sure to find the best option for you.
The recent introduction of the Authorised Representative (AR) obligation in Spain has significant implications for foreign companies placing products in to the Spanish market. These companies are now obligated to appoint an Authorised Representative to ensure compliance with local environmental laws and regulations. This new requirement can add to administrative burdens and costs, particularly for smaller businesses, that is why Interzero will do our best to find the best solution for you.
NIF Requirements for Authorised Representative Appointment
Before appointing an Authorised Representative, foreign companies must obtain an NIF “N” number, a Spanish VAT ID. However, companies already possessing an NIF number beginning with “A” or “B” are exempt from this requirement.
Recent Changes to NIF Application
A recent change in regulations by the Spanish environmental authority stipulates that the NIF “N” can now only be applied for by a natural person holding an NIE number. The NIE number is issued exclusively to foreign individuals with a residence in Spain.
An Authorised Representative (AR) typically assumes the EPR responsibilities of the producer they represent. The specific duties of an Authorised Representative can vary depending on the particular national EPR regulations. However, common responsibilities often include:
- Reporting and Data Submission: Submitting required reports and data to relevant regulatory authorities.
- Contractual Obligations: Concluding contracts with relevant parties, such as Producer Responsibility Organizations (PROs).
- Compliance Assurance: Ensuring compliance with all EPR obligations, including recycling targets and fee payments.
- Stakeholder and Regulatory Engagement: Acting as a primary point of contact for stakeholders, including regulatory bodies, PROs, and consumers.
Wholesalers from abroad are also obliged to register in the Spanish producer`s register via an authorised representative if they sell packaged products to distributors in Spain. If you can identify yourself under one of the following cases, you need an Authorised Representative in Spain.
1) Non-Resident Product producers that place packaging in the Spanish market. A company that is not physically established in Spain but places packaging or packaged products on the Spanish market. It includes importers from other countries in the EU or from outside the EU.
Obligation: They must appoint an Authorised Representative to fulfill their EPR obligations, including registration, reporting, and financing packaging, WEEE and batteries waste management.
2) E-Commerce Sellers – Companies selling packaged goods online to Spanish customers without a physical presence in Spain. As they are considered producers for the Spanish market, they are required to appoint an Authorised Representative to ensure compliance with local packaging laws.
3) Foreign importers of packaged goods: Businesses located outside Spain that import products into Spain with packaging (primary, secondary, or tertiary). These entities must appoint an Authorised Representative to meet registration and EPR requirements.
4) Businesses in Specific packaging sectors: Any foreign business placing the following types of packaging on the Spanish market must appoint an Authorised Representative:
• Household Packaging: Packaging for goods intended for individual consumers.
• Commercial Packaging: Packaging used in business-to-business transactions.
• Industrial Packaging: Packaging used for transporting large goods or raw materials.
5) Exemptions
Spanish-based companies do not need an Authorised Representative but they are obliged to manage their compliance obligations.
Small businesses (depending on thresholds defined in the regulations) may have reduced obligations but still must comply independently if operating in Spain. Please contact us and we will try to find the best option for you.
Law 7/2022, enacted on April 8, 2022, in Spain, is the Waste and Contaminated Soils for a Circular Economy Act. It focuses on waste prevention, improved waste management, and fostering a circular economy. The law includes specific provisions related to packaging and the appointment of an Authorised Representative (AR) under Extended Producer Responsibility (EPR) schemes.
The Royal Decree 1055/2022, enacted on December 27, 2022, focuses on the Regulation of Packaging and Packaging Waste in Spain, complementing Law 7/2022 by providing detailed rules for packaging management and compliance. It includes specific provisions regarding the role of an Authorised Representative (AR), especially for businesses not established in Spain but placing packaging on the Spanish market.
The Royal Decree 110/2015, enacted on 20 February focuses on waste electrical and electronic equipment, hereinafter RD 110/2015.
Royal Decree 106/2008, enacted on 1 February, focuses on batteries and accumulators and the environmental management of their waste.
To comply with above mentioned Royal Decrees, if you are a foreign company placing products with packaging, electric and electronic equipment or batteries on the Spanish market you need to designate an Authorised Representative in Spain to comply with the obligations derived from the above mentioned law. Interzero can help you to comply with these obligations.
Spain enhances Packaging Responsibility for Foreign Manufacturers: In line with global efforts to reduce environmental pollution and waste, the Spanish government has implemented stricter regulations for foreign manufacturers. As of January 1st, 2023, these manufacturers are now required to appoint an Authorised Representative (AR) to oversee products and packaging disposal.
This move aligns with the Extended Producer Responsibility (EPR) principle, which holds producers accountable for the environmental impact of their products and packaging throughout their entire lifecycle. By mandating Authorised Representatives, Spain aims to ensure that foreign manufacturers contribute to a cleaner and more sustainable future.
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To navigate legal and financial processes in Spain, both foreign residents and businesses need specific identification numbers.
NIE (Número de Identificación de Extranjero) is a unique identifier essential for foreigners living in or conducting official business in Spain. It’s required for various activities, including:
- Working
- Opening a bank account
- Signing contracts
- Paying taxes
- Accessing public services
NIF (Número de Identificación Fiscal): This number is used for tax identification purposes. Both Spanish citizens and foreigners require an NIF for:
- Paying taxes
- Filing tax returns
- Conducting financial activities
- Note: For many foreigners, the NIE number doubles as their NIF.
EPR Compliance and NIF in Spain: To comply with Spain’s new EPR regulations, companies must register with the Spanish authorities. A crucial part of this process is providing your NIF number. This tax identification number is necessary for registration with the Spanish Ministry of the Environment via the manufacturer register.
Interzero can support you with acquiring a NIF number in Spain.
Once registered successfully, you’ll receive an EPR (Extended Producer Responsibility) number. This number must be included on invoices and other relevant business documents.
There are penalties if you do not comply with the obligation of designating an Authorised Representative or fail with it on purpose when required as you place your products in the Spanish market. These penalties cover not only a range of monetary fines, according to the quantity and type of packaging and products placed on the market or suspension or prohibition of product sales in Spain, but also it can lead to legal and financial consequences.
As a foreign company, the authorized representative will act as an intermediary between you and Slovenian EPR system, like Interzero. After concluding your Authorized Representative Contract, a licensing agreement for your required licensing area is automatically concluded with Interzero. This involves no further action on your end.
Compared to some other systems for EPR you will benefit from one single provider (Interzero) that will take on your full EPR obligations for packaging and WEEE on the Slovenian market.
An Extended Producer Responsibility Collective System (EPRS) is a non-profit organization established by product manufacturers to collectively manage their responsibility for the waste generated by the products they introduce to the market. Its primary function is to fulfill Extended Producer Responsibility (EPR) obligations by organizing, funding, and coordinating the collection, recycling, and proper disposal of waste from its members’ products.
A “Product producer” is any individual or organization that introduces, produces, manufactures, processes, packages, sells, or imports a product into the Spanish market. They are responsible for the product’s environmental impact throughout its entire lifecycle, from production to collection, recycling, and final disposal.
As a product producer, you must join a Collective System for Recycling and Proper Disposal (EPRS) to comply with Extended Producer Responsibility (EPR) regulations. EPR mandates that producers manage the recycling and proper disposal of waste generated by their products.
Joining an EPRS allows you to efficiently and cost-effectively meet these obligations. The collective system organizes and funds the collection, recycling, and treatment of waste.
By sharing costs through an EPRS, you significantly reduce expenses due to economies of scale. The system simplifies waste management, eliminating the need for individual producers to organize it.
In addition to complying with legislation, joining an EPRS contributes to the circular economy, promoting reuse and recycling, which benefits the environment.
In summary, joining an EPRS ensures compliance with regulations, reduces costs, simplifies waste management, and fosters more sustainable practices.
Questions about your account and contract
If you added a correct email address to the system, you can go to the login page Interzero portal: Clients and click on ‘Forgot password?’. You’ll be able to see the first 4 characters of the email address via which you’ll receive a new password. In case this email address isn’t correct, please contact us.
Please upload your documents to your customer account, or send them to us via email as PDF files. Providing us with hard copies of contractual documentation will lead to a longer processing time.
The exact provisions on contract withdrawal and cancellation are set out in our Terms and Conditions. By law, there is no right of withdrawal in the B2B sector.
Please note: If you wish to cancel your order, we will charge you the processing fees incurred. You will be refunded the amount less the processing fees. After confirmation, it can take 5-10 business days for the refund to be processed.
The authorization fee can be paid in advance. Current payment methods are: Credit card – Stripe or Invoice,
In addition, we offer purchase on account. You’ll find the terms of payment on the invoice sent to you.
Payment of the Licensing Agreement is currently only possible via invoice. You’ll receive the invoice after signing the contract.
Questions about the power of attorney and notarization
Contractual Agreements: We need your authorization to sign contracts with licensing partners in the countries where you operate.
Regulatory Registrations: To register you with relevant authorities and fulfill reporting requirements.
Legal Requirements and Additional Considerations
Notarization and Apostille: Many countries require the PoA to be notarized and, in some cases, apostilled.
Additional Costs: These additional legal steps may incur extra costs.
We will provide you with a detailed PoA document via email, outlining the specific requirements and implications for your business.
Any officially registered notary can carry out the notarisation. You also have the option to perform the notarisation electronically via Notarity (Online Notartermine – notarity).
Only the signature on the power of attorney has to be notarised, not the copy.
No, we don’t need the original copy of the power of attorney. Kindly send us a digital version of your documentation, so that we don’t have to scan the documents for further processing.
Notarisations that aren’t issued in Spanish or English must be translated by a sworn translator or by the notary involved.
A Power of Attorney (PoA) is a legal document that empowers Interzero to act on your behalf, fulfilling your Extended Producer Responsibility (EPR) obligations in various countries. This is a common requirement in many jurisdictions to ensure compliance with local regulations.
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